RULES - CLUB POLICY/PROCEDURE

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Club Policy/Procedure          Race Format

 Car Classes                 Car Specifications

 As of 09/28/11

CLUB OFFICER ROLES/RESPONBILITIES:

President:  Manage club; post and manage results; setup heats pre-race; Initiate voting where needed; break ties in votes where needed.  On 12/7/09 Robert Holt nominated as President, motion seconded, Robert accepted.  Re-elected 8/12/11 for 2 year term.

Vice President: Assist president where needed, and act on president's behalf when not available
On 12/7/09 Mario Baskin nominated as Vice President, motion seconded, Mario accepted.  Re-elected 8/12/11 for 2 year term.

Treasurer:  Manage club funds, report on status, follow up on membership dues/race fees owed
On 12/7/09 Sandy Walden nominated as Treasurer, motion seconded, Sandy accepted.  Re-elected 8/12/11 for 2 year term.

Officer terms expire 8/31/13, officer elections held at season ending meeting.  In addition to above responsibilities, Club Officers are to enforce rules, assist in observation that host's property/environment is respected, and enusre cars in tech are not compromised.

GENERAL CLUB POLICY:

1.  Race season starts in September, concludes end of May.
2. Race dates scheduled per quarter (locations may be "TBD")
3.  Typically 2 races run per race date:  the series points race scored for end of season awards, and a track owner selected race.
4.  Membership is open to anyone who agrees to abide by NJ Metro Slotcars rules. 
5.  $10 member dues per season, due by quarter end; payment constitutes agreement to abide by club rules.
6.  $1 fee per race date (not per race)
7.  Guests do not pay membership dues, nor do they pay fee for first race date attended; but must pay $1 race date fee thereafter.
8.  Guests are not eligible for grab bags/trophies/prizes
9.  A member becomes an "Active Member" after attending at least 50% of races in two consecutive series; status reviewed annually.
10.  "Active Member" status of track owner, and club officer track review required to add new track to club schedule.
11.  Officers' track review consists primarily of ensuring track has proper power, lap counting, visibility, marshallability, etc.  Track owner, with assistance from club officer(s), will determine designated areas on track for MINIMAL track calls.  Ideally, only track calls should be on main straight, under an overpass (if applicable), or if/when car(s) exit track and land on floor.  Otherwise, marshalls should take their time to re-slot deslotted cars, minimizing disturbance to cars still running.  Drivers must be patient with marshalls re-slotting their cars.  For more details on this policy, click here. 
12. Track owner's race can be called with modification of standard car class rules, such as "Stock With Silicones" or "SuperStock With Any Motor".  Or track owner can call a race class that has not yet been run;  however calling a race  where 1/2 or more of members do not have cars meeting the class should be avoided.  See Race Schedule for details on class rules for a specific date's race.
13.  Track owners are responsibile for scheduling their 2nd race at least 1 month in advance.
14.  Club funds to be used for trophies (top 3 series finishers) and grab bags (all members).  Treasurer will provide Fund status
15.  Multiple race series will be run per season, cumulative points go toward end of year trophies.
16.  Rules to be reviewed monthly for suggestions on changes.  Rules voting to be held February and at end of season, only those achieving "Active Member" status can vote.  Only Race Format and Car Specification rules are voted on by Active Members.  Club Policy shall be determined by club officers.
17.  Items purchased by the club with club dues/fees become club property, not the property of any individual.  These items may be sold only if agreed upon by a majority decision in a club vote of Active Members.
18.  At end of current season, the next season's Series race class candidates are to be voted on by club Active Members.
19. To reiterate from the description in our Yahoo Group page: The NJ Metro Slotcar Club was formed to provide a race environment where fun and competition can peacefully coexist within a structure designed to keep things fair.  As such, club policy will be implemented and modified to help achieve and maintain this goal.  Car class and race format rule changes voted on by membership must also support this goal.